Master Files
Master Files maintain the master information to set up the application system
functioning. Maintaining school information, defining users and security
features, and monitoring system configuration are activities of this area.
Student Management
This work area takes care of student admission, promotions and withdrawal
workflow processes. Student activity allotment, attendance and absence recording,
and certificate issuing are part of this area.
The admission process includes scheduling the assessment plan, setting the admission criteria, recording the candidate evaluations for merit generation, short listing candidates for admission, allocation of class section, input of detailed student information and collection of required certificates and documents.
Withdrawal process checks for various dues and withdrawal criteria before
a withdrawal can take place. Promotions can be denied to a list of students
to detain them. The
promotion process creates new rules for the student as applicable to the
promoted class. For example; new fee master for the students are created
automatically.
Fee Receivable
This area takes care of setting the fee accounts, the fee receivable calendar,
student fee receivable master, creating fee adjustments and fee receipts.
Different fee settings applicable to classes, discount group, transportation, etc. are defined. A student is assigned a fee receivable calculation method and the applicable fee setting to create the receivables for the student.
On generating a receivable the system calculates any late fees, arrears and applies adjustments to calculate the net receivable as on date. After making a receipt the system creates the balances. The fee receivable summary depicts the fee receivable, fines, adjustments, receipts and balance for a student or the entire school.
Financial General Ledger
The General Ledger provides tremendous flexibility for managing and streamlining
the accounting process. The setting up of flexible chart of accounts, account
group & subgroups and accounting calendar are part of the setup process.
The voucher creation and approval are the general ledger functionalities,
which are integrated through out the application.
Assessment Management
The Assessment Management module enables detailed setup and tracking of
academic assessment items (e.g. papers, exams, portfolios, oral presentations,
etc.) for students.
Assessment management is provided by defining all the components used to assess the student’s progress such as exams, presentations, papers etc; maintaining assessment details such as due dates and expectations for each assessment item; recording outcomes and extensions for each assessment item; and administering examination details such as timetable and attendance.
The unit grading processes include formula conversion of numeric grades to percentile or letter grades. Grading periods can be specified by class level of the student and data may be captured for each grading period. Grading can be administered via faculty self service, administrative self service or bulk grade entry via data upload.
The academic standing, generation and creation of academic reports are maintained.
Library Management
Library Management takes care of Cataloging: Data Management of various
library items (e.g. Books, CDs, Periodicals, Video cassettes etc.) and Multi-Part
Collection Cataloging (i.e. Books + CD + Video Cassettes etc.)
Circulation: Management of Book Issues, Returns, Renewals, Late fees, Booking and Reservations. Handles multiple Book Issues, Returns and Renewals.
Acquisition: Manages Order Processing for books from Requisition of Purchase to Invoicing
Serial Control: Periodicals / Journals are handled by this module.
Managing the subscription renewals, Missing Issues, Bindery Management is maintained here.
Self-service: Allows library members and librarians to browse the internet/intranet through huge books databases with formation of simple as well as complex search queries. Member can manage his accounts details: issues, reservations, dues and late fees through this service
Front Desk Operations
Front Desk manages appointments, meeting requests, external address book,
attendance recording, gate pass creation, complaints, suggestions lodging,
messaging and bulk emailing. It also provides viewable information of the
entire school data with formation of search queries.
Transport Management
The Transport Management module manages the transport routes, their schedules,
allocating of transport and the route/stop to a student. The transport fee
receivable is categorized on the route/stop regions and integrates with
the student fee receivable master. Absence of a student or gatepass issue
to a student reflects the effective route list on the day.
Vehicle management like fueling, movement and maintenance (Repair, Purchase, Service) transactions is recorded and analyzed.
Employee Management
Manages the employee personal information, job information, time management
rules, leave entitlement, attendance/absence recording, time evaluation,
loans and advances.
Payroll Management
Manages employee salary distribution details i.e., the allowances and deductions,
benefit plans and their rules, salary revisions, increments, arrears, payroll
generation, salary bills and pay stubs and all statutory forms.
Stock Management
Stock Management takes care of the items received and issued and maintains
stock.
Intranet
Access to real-time data offers several services to students, parents, employees
and visitors by using the web to browse general information about the school
or access their personal details by logging into the member area. The general
information of the school
includes the school profile, admission procedure, online admission application,
events, various schedules etc.
The intranet has common features like Newsletter, notices, announcements, discussion forums, document sharing, and web email.
Students can administer their academic records: assessment details, ranking, performance, attendance, leave application, timetable, examination schedule, homework, and syllabus. Members can make contributions to the digital library. Students can check the fees payable, payments made, due dates, late fees and adjustments. They can browse the library and manage accounts details: issues, reservations, dues and fees through this service. The parent will have access to the student dairy, important notices and events, fee payments, examination schedule, student’s progress report and school calendar. Parents can send applications and requests to the school management online.
Employees can administer attendance; leave application, loans and advances, salaries, view online employee directory, appointments, meetings.
Flexible, Workflow Driven Architecture
The solution has an architecture that is both extensible and tailorable.
Implementing
the solution is fast and easy because fewer modifications are required to
accommodate specialized fulfillment process requirements. The design philosophy
underlying the solution is to provide the maximum capacity to tailor the
operation and functionality of the software product to meet the school’s
specific requirements, rather than forcing the school to reengineer processes
that fit the software.
Open, Modular Design. Fully Customizable.
Where functional requirements make customizations unavoidable, the open
and modular design makes extensions easier and less time consuming. The
extensions can be developed in a technically non-invasive manner to ease
upgrades to subsequent E-School Suite releases.
Performance
The solution is an open scalable system. Our relational database design
and distributed application ensure data integrity, minimizes data redundancy
and optimizes system performance.
Technology Edge
The solution uses advance technologies in design, development and integration
to leverage the benefits dolled-out by the on-going IT revolution.
Standardized on a Single, Unified Data Model.
SMIS E-School Suite uses a single, unified data model that stores information
for all applications in one place, giving you a single version of the truth.
You can have a single source of data on students, employees, parents—so
that everyone is accessing the same data all the time. This allows for a
single view of information, minimizing the likelihood of error and reducing
redundant data entry.
Adaptable User Interface
With its newly designed user interface, the solution delivers productive,
friendly, screen ergonomics. Regardless of whether a user is a beginner
or an expert, the user interface provides convenient viewing of detailed
and summary information, as well as the capacity to enter information quickly
and easily.
Security
The solution has a foolproof security system. Field access permission is
granted to each user to make the solution safe and secure.
E-School Capabilities
As a successful e-school, by automating and streamlining interaction, you
want to ensure ongoing relationship with the school community; the teachers,
parents and students.
The SMIS Portal is an Internet based self-service application that enables
employees, students, parents to use a standard Web Browser to review information.
Self-service access helps improve relationships within and outside the school
community while reducing administrative time and costs for your school.
The result is faster operations, more accurate information, lower costs,
and a greatly improved level of service.
The SMIS Portal working seamlessly with back office applications is something
that only SMIS E-School Suite can offer.
The Tele-Services feature enables communication facilities through e-mail and fax. Student’s result, fee information etc can be e-mailed or faxed instantly to them.
Build a Smarter School.
Successful schools, now more than ever, require integrated functional intelligence
to manage and monitor school performance to increase school operational
efficiency.
E-School Suite provides comprehensive functional intelligence to help
you
monitor, understand and manage school requirements.
E-School Suite provides best practices to help you manage your schoolwide
operations.
Integration and Open Interfaces
Enter transactions easily and quickly using wireless RF devices.
Import resource transactions from data collection devices and labor tracking
systems.
Integrated Document Management: The DM capabilities to capture and
manage “unstructured” information and attach documents to various
entities
in the system.
Automatically tele-call a parent about Childs absence using IVR devices.
Integration with Barcodes, Smart cards and Biometrics
